The Alliance: Living the Call Together

Short-Term Missions

STMO Resources

Meet Our Staff

The Short-Term Missions Office Staff is here to serve you.

Trip Preparation

Here is information you’ll need for your Short-term Mission trip. All of the files below are PDF format. If you need a reader, you can download one here.

Coaching Weekend Download

The file below is PDF format. If you need a reader, you can download one here.

Frequently Asked Questions

  • What should we do after we have prayed and decided to go on a trip?

    The first thing you should do is gather your group leaders together and go to the website to pick the country and dates of your trip then advertise your decision and recruit your team! When you have recruited your team, go back to the website and register your group. A 10 percent deposit is required for each traveler. VISA/MasterCard is accepted. Your group leader will also be required to attend a coaching weekend which will give them important information that will be needed as you plan.

  • Who can go on the mission trips?

    The trips are designed for high school/college students. You are required to be at least 13 years of age to travel overseas. Domestic trips are open for Jr. High groups as well.

  • How much are trips?

    The cost of the trip varies from place to place. There are two costs for each trip.

    1. The fee paid to AYMission. This fee can be found on the website. It is the cost that covers your room, board, on-ground transportation and ministry experience in each country.

    2. Your transportation cost to the location. You are responsible to purchase your own airline tickets. You might also have departure or airport taxes to pay as well (which range from $10-40).

  • What is the adult/student ratio for these trips?

    Generally speaking, we like to have minimum 5:1 ratio of same sex students/adults.

  • What about immunizations? How do I know if I need shots and which ones?

    The best place to find information on immunizations is on the Centers for Disease
    Control and Prevention     Web site. This website will give you a precise health outlook on the country/region you are traveling to.

  • Do you have a packing list? What should I bring? What should I not bring?

    Yes, it will be included in the Welcome Packet you receive after you register.

  • What happens when I land in a country?

    Where do I go from there? When your group arrives in a foreign country you will first need to go through immigration/customs. You will be given a form on the airplane and will have each member of your group fill it out. You will then follow through the immigration lines. Once you make it through customs your host missionary or someone from AYMission will be there waiting for you. They will transport you to your housing accommodations.

  • When is our registration payment due?

    Your deposit of 10% of the total trip cost per student is due when you register your group. Your deposit will reserve your week on the trip. You will be given a balance due date after you have registered for your trip. You will receive notices regarding your balance. It is important to communicate any delays in payment with the STMO Office.

  • When should we apply for passports?

    Immediately! We have had some groups that have had a problem getting their passports in time because they waited too long to apply for them. Our advice is as soon as you know definitely someone is going and they don’t have a passport, apply immediately. The passport numbers will also be needed for the trip insurance so the sooner you have them the better it is for the whole group.

  • Do I need to obtain additional insurance?

    You will receive trip insurance from Brotherhood Mutual as part of your registration. The C&MA requires that all mission trips carry this insurance. Trip Cancellation insurance is NOT included. You would need to purchase it on your own.

  • Are there other forms that will need to be completed?

    Yes, students under the age of 18 will need to have signed parental consent. Everyone is required to complete a Medical and Liability Release Form. These forms will be sent to you after you have registered for your trip.

  • How do I add/cancel or replace people to my registration after we have registered as a group?

    You may add/cancel or replace people by calling the Service Center at 1 (877) 284-3262 and talking with Carrie Reinhard. She will gladly help you with any registration questions or problems. Additionally, please notify Rebecca Allen (610) 931-2613 in the STMO.

  • What is the coaching weekend for?

    The coaching weekend is designed to help prepare you for your trip. We give you your training manual which gives you something to take back to your group to provide them with a cross-cultural background. We also go over country specific material that includes information on your ministry, housing, transportation and food. We try to paint a clear picture of what you will be encountering when you get off the plane.

  • Who is the coaching weekend for?

    It is required that your group leader attend the coaching weekend. You may bring as many leaders from your group as you like but at least one person; your group leader is required to attend.

  • Where and when is the coaching weekend?

    The coaching weekend is held in Philadelphia March 12-16, 2008. Registration begins on the Wednesday evening and the coaching ends on Saturday evening. You are free to head out on Saturday anytime after 5 PM.

  • How much does the coaching weekend cost?

    The coaching weekend costs $345 for the first person which includes housing, on-ground transportation, meals, training experience and training materials. Each additional person costs $315. You are also responsible for your own transportation to Philadelphia.