Administrative Assistant

The Christian and Missionary Alliance (C&MA) is seeking an experienced administrative assistant.

Posted on June 11, 2020

Employment National Office

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Position Type

  • Part-time (30 hours per week)
  • Onsite in Colorado Springs

The Christian and Missionary Alliance (C&MA) is seeking an experienced administrative assistant. This is a part-time position (30 hours per week) located at the National Office in Colorado Springs. This position is under the direction of the assistant vice president for Alliance Missions (AM) and is responsible for providing administrative support to area of ministry executives. In the performance of these duties, this position will support the overall mission of the C&MA as described below.

Education

  • 1 – 2 years of college preferred, including in a specialized area such as accounting or secretarial skills

Experience

  • Has training or exposure to the job to develop efficiency or to obtain some background of helpful precedents and principles
  • 3 – 5 years of experience providing administrative support required
  • 2 – 4 years of experience in a related position within the C&MA preferred

Responsibilities:

  • Responds to emails sent to assistant vice president (AVP) asking for explanation and information that does not require AVP input
  • Coordinates, plans, and arranges travel itineraries for AVP for overseas and U.S. travel including air travel, hotel accommodations, ground transportation, visas, and passports
  • Keeps current calendar for the AVP and others in AM
  • Writes and inputs minutes for workers into the Minute Management System
  • Assists with follow-up member care for workers on home assignment, interacting with international workers (IWs) and member care providers to determine level of care and additional care that may be needed
  • Handles overseas travel arrangements for workers and their family traveling to and from overseas assignments
  • Receives, reads, and follows up on medical reports for workers who have not received medical clearance on home assignment; ensures that only workers with medical clearance are allowed to return to the field
  • Manages the health benefit incentive plan to determine when workers are eligible to receive the incentive; informs Alliance Benefits when the benefit should be distributed
  • Uses checklist when recording deaths of IWs; writes obituaries utilizing information from the files; writes letters on behalf of the vice president to be read at the funeral by the AM funeral representative; submits minutes, sends flowers
  • Processes accounts payable vouchers; processes Automated Clearing House requests
  • Participates in child safety training as member care specialist working with small groups and answering questions
  • Assists the Global Link Office in the planning of Home Assignment Ministry Seminar; works with International Placement Office in planning and implementing pre-field orientation
  • Assists in interfacing with the Member Care coordinator and IWs to facilitate the meeting of Member Care needs
  • Serves as interface between fields/teams/IWs and the National Office to help with problems, questions, and concerns related to various offices; sends workers’ files to districts when requested
  • Interfaces with the Alliance Benefits, Emergency Travel, Data Management, and Digital Media Offices related to issues of concern for fields/teams and individual workers
  • Takes files to Archives regarding field closures or anything of a historical nature
  • Issues credentials
  • Processes AM Benevolent Fund

The C&MA is an evangelical denomination committed to planting churches both in the United States and internationally. The C&MA is committed to world missions, stressing the fullness of Christ in personal experience, building the Church, and preaching the gospel of Jesus Christ to the ends of the earth. The ultimate goal of all programs, functions, and activities undertaken by the C&MA is to further the foregoing purposes and to give spiritual and organizational support to all general members of the C&MA, so that they are free to preach the gospel, to plant churches, and to hasten the return of the Lord and Savior Jesus Christ.

Because of the C&MA’s primary and exclusive Christian and religious purposes, the C&MA will employ only individuals who:
Profess a personal belief in Jesus Christ as personal Savior; and
Accept and live in accordance with the C&MA Statement of Faith; and
Are an active member in a local evangelical Christian church; and
Accept and abide by the Policy on Alcohol and Marijuana Use; and
Accept and abide by the Statement on Sexuality

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